Careers-Office Assistant

CAREERS: Office Assistant

Job Summary

Creates and maintains sales information by researching and analyzing data; preparing reports; making appropriate recommendations


  • Compile and organize sales order, invoicing, and payment information.
  • Organize, maintain, and follow-up on exceptions to calculations.
  • Resolve discrepancies and communicate results to stakeholders and management.
  • Work with Information Technology groups to test functionality of software programs prior to general release (e.g., verification of cost calculation in profitability algorithms)
  • Act as general backup for A/R and other accounting tasks in case of personnel shortages.
  • Maintain financial security by following internal controls
  • Cross-train other individuals to ensure business continuity
  • Maintain customer/employee confidence and protect operations by keeping financial information confidential.
  • Contribute to team effort by accomplishing related results as needed.
  • Be able to work in fast paced environment where work versatility is key
  • Ability to communicate efficiently across all the multiple facets of the company
  • Ability to work with confidential information


  • Research and reporting skills, attention to detail, deadline-oriented, confidentiality, time management, data entry management, general accounting software skills (e.g., QuickBooks)
  • Working knowledge of Microsoft Word and Excel, excellent math skills and ability to think outside the box.